Migrate to Fastmail from Gmail

The following information makes it easy to move all your information into Fastmail, once you have chosen a plan.

Set up your email address and/or domain

The first step is to simply sign up with the email address you want to use with Fastmail.

If you don't own your own domain, you'll need to select an email address using one of Fastmail's domains.

If you have your own domain, follow our domain and email migration guide to learn how to transfer your domain, mail accounts, and aliases to Fastmail.

Transfer your mail

You can import all your mail from Gmail to Fastmail. This is a one-time task to transfer all your mail, and may take some time to complete.

  1. Open the Settings → Import & Setup screen. Under Import, click on the icon for Gmail.
  2. On the next screen, you'll be asked to log in to your Gmail account. There will be a pop up that says: "Fastmail wants to access your Google Account" — click Allow.
  3. You'll then be asked what you want to import, and if you'd like mail to continually be fetched from your Gmail account. Please select the options you'd like.
  4. Click Do It.

Each tag in Gmail is created as a folder in Fastmail. If you have email with more than one tag, you will end up with multiple copies of that email: one in each resulting folder. This will result in more storage quota being used at Fastmail than at Gmail if you have a lot of messages with multiple tags.

Imports can take some time, especially for accounts with a lot of mail. Do not start another migration from your account whilst the first one is still running as it will result in 2 copies of every message in your account. You can continue to use your account as normal while the migration is running.

When your mail is done importing, you'll receive a message from us letting you know. We'll also email you if there were any issues importing your mail.

Transfer your calendars

To export a calendar from Gmail:

  1. Hover over the calendar you want to export and select Options.
  2. Click on Settings and Sharing.
  3. From there click on Export Calendar and you’ll be prompted to save it in a zip file.

To import your calendars to Fastmail:

  1. Open the Settings → Import & Setup screen.
  2. Click Choose Calendar File.
  3. Select the ICS file and upload it.

Need more information? Check out our calendar migration guide.

Transfer your contacts

To export contacts from Gmail:

  1. Login to Gmail, and click on the Contacts tab.
  2. Select the drop down arrow next to Actions.
  3. Click on Export.

photo of Gmail contacts drop down menu to export contacts

You will then be prompted to select a file format for your exported contacts. The compatible formats to import to Fastmail are Gmail CSV and vCard Format.

photo of file types supported for exporting contacts

To import your contacts to Fastmail:

  1. Open the Settings → Import & Setup screen.
  2. Click Upload Address Book File.
  3. Select the file you downloaded from Gmail earlier and upload it into Fastmail.

Making the most of Fastmail

For detailed information on steps you can take to migrate smoothly to Fastmail, please see our full migration guide.

Migration complete

You're done! Welcome to email, calendars, and contacts done right.